Workflow: IOUs (money you owe or are owed)

When you flag a transaction as reimbursable, it shows up as an Open IOU. Every franc has to land somewhere, so there are exactly three ways to close one:

Add repayment

Use when real money actually moved. Opens the Add form pre-filled with the open amount and counterparty, links the new transaction to the original. Once the linked amount covers the original, it auto-settles.

Write off

Use when you accept you won’t be repaid — or when you got back more than you laid out. Assigns the expense and every recorded repayment to an envelope you pick, so the budget is charged what it actually cost you (expense minus repayments). No transaction is created and no real money moves.

Cancel

Use when the IOU shouldn’t have existed (mis-flagged, duplicate, voided). Removes the IOU flag entirely; the transaction stays an ordinary transaction.